HSC Formal Letter Writing

All 14 Standard Topics · Complete Templates · 08 Marks
📝 Ready to Memorise

⚡ Standard Letter Structure (Always Follow This)

1Your address + Date
2Receiver's name + post + address
3Subject line (bold, short)
4Salutation: Dear Sir/Madam,
5Opening: state purpose clearly
6Body: 2–3 reasons/points
7Request / Call to action
8Close: Yours faithfully, + Name
01
Multimedia Facilities
Principal → Student
Sender's AddressThe Students of Class XI
Govt. Science College
Farmgate, Dhaka
Date05 May 2026
Receiver's AddressThe Principal
Govt. Science College
Farmgate, Dhaka
SubjectPrayer for setting up multimedia facilities in the classroom.
SalutationDear Sir,
OpeningI, on behalf of the students of this institution, beg to draw your kind attention to the urgent need for multimedia equipment in our classrooms.
Body (3 points) ① Modern lessons with projectors and audio-visual aids make learning easy and enjoyable, helping students grasp difficult topics quickly.
② Many competitive schools already use smart teaching tools; without them, our students fall behind.
③ Visual content improves memory and raises exam performance significantly.
RequestWe, therefore, humbly pray that you would kindly take the necessary steps to install multimedia projectors in each classroom at your earliest convenience.
ClosingYours faithfully,
Rakib Hasan
On behalf of the students of Class XI
Syn: audio-visual aids, smart tools
Ant: traditional/outdated methods
grasp → understand
urgent → pressing
02
Establishing an English Language Club
Principal → Student
Sender's AddressThe Students of Class XI
Govt. Science College
Farmgate, Dhaka
Date05 May 2026
Receiver's AddressThe Principal
Govt. Science College
Farmgate, Dhaka
SubjectPrayer for establishing an English Language Club in the school.
SalutationDear Sir,
OpeningWe, the students of this school, respectfully request you to consider establishing an English Language Club for our overall improvement.
Body (3 points) ① Regular club activities such as debates, storytelling, and spoken English sessions will boost students' confidence and fluency.
② English is the global language of work and higher study; a club will prepare us for future challenges.
③ Many talented students lack a platform to practise; this club will give them a proper opportunity.
RequestWe, therefore, pray that you would be pleased to set up an English Language Club and appoint a suitable teacher as its adviser.
ClosingYours faithfully,
Nusrat Jahan
On behalf of the students of Class XI
Syn: fluency → proficiency
Ant: hesitation ↔ confidence
boost → improve
platform → opportunity
03
Permission for a Study Tour
Principal → Student
Sender's AddressThe Students of Class XI
Govt. Science College
Farmgate, Dhaka
Date05 May 2026
Receiver's AddressThe Principal
Govt. Science College
Farmgate, Dhaka
SubjectPrayer for permission to go on a study tour.
SalutationDear Sir,
OpeningWe, the students of Class XI, most respectfully request your permission to arrange a study tour to Cox's Bazar to enrich our practical knowledge.
Body (3 points) ① A study tour provides direct, real-life experience that no textbook can offer, broadening students' knowledge and outlook.
② Visiting historical or natural sites deepens our understanding of our country's heritage and environment.
③ The tour will be well-organised; teachers will supervise us throughout and all safety measures will be taken.
RequestWe, therefore, earnestly pray that you would kindly grant us permission and provide a teacher escort for the tour.
ClosingYours faithfully,
Shakib Hossain
On behalf of the students of Class XI
Syn: excursion, field trip
Ant: indoor/classroom learning
broaden → widen
heritage → culture
04
Establishing a Debating Club
Principal → Student
Sender's AddressThe Students of Class XI
Govt. Science College
Farmgate, Dhaka
Date05 May 2026
Receiver's AddressThe Principal
Govt. Science College
Farmgate, Dhaka
SubjectPrayer for establishing a Debating Club in the school.
SalutationDear Sir,
OpeningWe, the students of this school, humbly request you to take steps to form a Debating Club to develop our intellectual and speaking skills.
Body (3 points) ① Debating sharpens critical thinking and logical reasoning, which are essential skills for both academic and professional life.
② Regular debates build confidence and public speaking ability, preparing students for interviews and competitions.
③ Inter-school debate competitions will bring honour and recognition to our school.
RequestWe, therefore, request you to kindly form a Debating Club and arrange regular practice sessions under a teacher's guidance.
ClosingYours faithfully,
Mahin Chowdhury
On behalf of the students of Class XI
Syn: sharpen → develop
Ant: silence ↔ debate
essential → necessary
honour → prestige
05
Arranging Extra Classes
Principal → Student
Sender's AddressThe Students of Class XI
Govt. Science College
Farmgate, Dhaka
Date05 May 2026
Receiver's AddressThe Principal
Govt. Science College
Farmgate, Dhaka
SubjectPrayer for arranging extra classes for weak students.
SalutationDear Sir,
OpeningWe, the students of this institution, draw your kind attention to the need for extra classes for those who are struggling to keep up with the syllabus.
Body (3 points) ① Many students from rural backgrounds have weak foundations; additional lessons will help fill those gaps effectively.
② Extra classes before exams reduce student anxiety and failure rates, improving overall results.
③ These sessions can be held after school hours so regular classes are not disrupted.
RequestWe, therefore, pray that you would kindly arrange extra classes, especially in Mathematics, English, and Science.
ClosingYours faithfully,
Faria Islam
On behalf of the students of Class XI
Syn: extra → additional, remedial
Ant: neglect ↔ attention
struggling → having difficulty
foundation → base
06
Improving Computer Lab Facilities
Principal → Student
Sender's AddressThe Students of Class XI
Govt. Science College
Farmgate, Dhaka
Date05 May 2026
Receiver's AddressThe Principal
Govt. Science College
Farmgate, Dhaka
SubjectPrayer for improving the computer lab facilities of the school.
SalutationDear Sir,
OpeningWe, the students, respectfully draw your attention to the poor condition of our computer lab, which is seriously affecting our ICT education.
Body (3 points) ① Most computers in the lab are outdated and very slow; students cannot complete practical tasks within class time.
② Internet access is unavailable, making it impossible to do research or use online learning tools.
③ In today's digital world, computer skills are as important as reading and writing; a proper lab is not a luxury but a necessity.
RequestWe, therefore, earnestly request you to replace old computers, install high-speed internet, and ensure the lab is properly maintained.
ClosingYours faithfully,
Tanvir Ahmed
On behalf of the students of Class XI
Syn: outdated → obsolete
Ant: modern ↔ outdated
necessity → essential need
affecting → hampering
07
Repairing the Sound System
Principal → Student
Sender's AddressThe Students of Class XI
Govt. Science College
Farmgate, Dhaka
Date05 May 2026
Receiver's AddressThe Principal
Govt. Science College
Farmgate, Dhaka
SubjectPrayer for repairing the sound system in the school.
SalutationDear Sir,
OpeningWe, the students, respectfully bring to your notice that the school's sound system is out of order, which is causing problems during assemblies and programmes.
Body (3 points) ① Announcements during the morning assembly cannot be heard clearly by students standing at the back.
② School events like debates, cultural programmes, and prize-giving ceremonies are disrupted without a proper sound system.
③ A working sound system creates a disciplined and organised school environment.
RequestWe, therefore, pray that you would kindly arrange to install a new sound system or repair the existing one without further delay.
ClosingYours faithfully,
Sadia Rahman
On behalf of the students of Class XI
Syn: disrupted → disturbed
Ant: silence ↔ noise/chaos
absent → unavailable
organised → disciplined
08
Measures Against Outsiders on Campus
Principal → Student
Sender's AddressThe Students of Class XI
Govt. Science College
Farmgate, Dhaka
Date05 May 2026
Receiver's AddressThe Principal
Govt. Science College
Farmgate, Dhaka
SubjectPrayer for taking measures to prevent outsiders from entering the campus.
SalutationDear Sir,
OpeningWe, the students, most respectfully bring to your attention that unauthorised outsiders frequently enter our campus, creating an unsafe environment.
Body (3 points) ① The presence of strangers on campus threatens the safety and security of students, especially girls.
② Outsiders often cause disturbances, which interrupts classes and concentration.
③ Without proper gate control, valuable school property is also at risk of theft.
RequestWe, therefore, pray that you would post a guard at the main gate and issue ID cards so that only authorised persons may enter.
ClosingYours faithfully,
Jannat Akter
On behalf of the students of Class XI
Syn: unauthorised → illegal, unwanted
Ant: secure ↔ unsafe
threatens → endangers
disturbances → disruptions
09
Transfer Certificate
Principal → Student
Sender's AddressRafiul Karim
Class XII, Section A, Roll No. 12
Govt. Science College, Farmgate, Dhaka
Date05 May 2026
Receiver's AddressThe Principal
Govt. Science College
Farmgate, Dhaka
SubjectPrayer for issuing a Transfer Certificate (TC).
SalutationDear Sir,
OpeningI, Rafiul Karim, a student of Class XII, Section A, respectfully request you to issue my Transfer Certificate as I am moving to another city due to my father's transfer.
Body (3 points) ① I have cleared all dues and returned all library books. My conduct record is clean.
② Without a TC, I cannot get admission in a new school in the new city.
③ I have been a regular and sincere student during my time here and am grateful for the education received.
RequestI, therefore, pray that you would kindly issue my TC along with all necessary documents at your earliest convenience.
ClosingYours faithfully,
Rafiul Karim
Class XII, Section A, Roll No. 12
Syn: TC → testimonial, certificate
cleared → settled
sincere → dedicated
necessary → required
10
Seat in Hostel
Principal → Student
Sender's AddressMim Akter
Class XI, Roll No. 17
Govt. Science College, Farmgate, Dhaka
Date05 May 2026
Receiver's AddressThe Principal
Govt. Science College
Farmgate, Dhaka
SubjectPrayer for a seat in the college hostel.
SalutationDear Sir,
OpeningI, Mim Akter, a student of this institution, respectfully request you to allot me a seat in the hostel, as I come from a distant area and face great difficulties commuting daily.
Body (3 points) ① My home is about 35 kilometres away; the long journey every day is physically exhausting and wastes valuable study time.
② Living in the hostel will allow me to focus on my studies, attend early morning classes, and improve my results.
③ My family's financial condition is modest; the hostel fee is affordable compared to renting a room.
RequestI, therefore, humbly pray that you would kindly allot me a seat in the hostel and oblige.
ClosingYours faithfully,
Mim Akter
Class XI, Roll No. 17
Syn: allot → assign, provide
Ant: refuse ↔ grant
exhausting → tiring
modest → limited
11
Increasing Library Facilities
Principal → Student
Sender's AddressThe Students of Class XI
Govt. Science College
Farmgate, Dhaka
Date05 May 2026
Receiver's AddressThe Principal
Govt. Science College
Farmgate, Dhaka
SubjectPrayer for improving and expanding the library facilities.
SalutationDear Sir,
OpeningWe, the students of this institution, respectfully draw your attention to the inadequate condition of our school library, which fails to meet our academic needs.
Body (3 points) ① The library lacks sufficient reference books, novels, and journals; students cannot research beyond the textbook.
② The reading room is small and does not accommodate more than 20 students; many are turned away daily.
③ Extended borrowing hours and a digital catalogue system would make the library far more student-friendly.
RequestWe, therefore, pray that you would kindly allocate funds to purchase new books and extend the library hours.
ClosingYours faithfully,
Arif Mahmud
On behalf of the students of Class XI
Syn: inadequate → insufficient
Ant: abundant ↔ scarce
allocate → set aside
extend → increase
12
Installing Smart Board
Principal → Student
Sender's AddressThe Students of Class XI
Govt. Science College
Farmgate, Dhaka
Date05 May 2026
Receiver's AddressThe Principal
Govt. Science College
Farmgate, Dhaka
SubjectPrayer for installing smart boards in the classrooms.
SalutationDear Sir,
OpeningWe, the students, respectfully bring to your notice that our classrooms still use old blackboards and chalk, while modern education now depends on interactive smart boards.
Body (3 points) ① Smart boards allow teachers to display colourful diagrams, videos, and presentations that make complex topics simple and clear.
② Students remain more attentive and interested during lessons when visual and interactive tools are used.
③ Smart boards also save class time as teachers do not need to write everything by hand on the board.
RequestWe, therefore, pray that you would kindly arrange to install smart boards in all major classrooms.
ClosingYours faithfully,
Sabina Yasmin
On behalf of the students of Class XI
Syn: interactive → engaging
Ant: traditional ↔ modern
attentive → focused
complex → difficult
13
Increasing Books in Library
Principal → Student
Sender's AddressThe Students of Class XI
Govt. Science College
Farmgate, Dhaka
Date05 May 2026
Receiver's AddressThe Principal
Govt. Science College
Farmgate, Dhaka
SubjectPrayer for increasing the number of books in the school library.
SalutationDear Sir,
OpeningWe, the students, respectfully inform you that our school library has a very limited collection of books, which restricts our learning outside the classroom.
Body (3 points) ① Students preparing for competitive exams need reference books, guides, and question banks that are currently unavailable in our library.
② A good reading habit can only be developed if there is a wide variety of books—fiction, science, history, and general knowledge.
③ Donating or purchasing even 200–300 new books would make a remarkable difference to student learning.
RequestWe, therefore, pray that you would kindly arrange funds or donor contributions to add new and relevant books to our library.
ClosingYours faithfully,
Imran Hossain
On behalf of the students of Class XI
Syn: limited → scarce, restricted
Ant: vast ↔ limited
remarkable → significant
develop → build, foster
14
Safe Drinking Water on Campus
Principal → Student
Sender's AddressThe Students of Class XI
Govt. Science College
Farmgate, Dhaka
Date05 May 2026
Receiver's AddressThe Principal
Govt. Science College
Farmgate, Dhaka
SubjectPrayer for providing safe and clean drinking water on the school campus.
SalutationDear Sir,
OpeningWe, the students, most respectfully draw your kind attention to the fact that there is no reliable source of clean drinking water on our campus, which is seriously affecting our health.
Body (3 points) ① Students spend 6–7 hours on campus; drinking unsafe water has already caused stomach infections and absences.
② Safe drinking water is a basic human right; no educational institution should be without it.
③ Installing a tube-well with a filter or a water purifier would be a one-time cost with long-lasting benefits.
RequestWe, therefore, earnestly pray that you would take immediate steps to provide safe drinking water at all points on the campus.
ClosingYours faithfully,
Ritu Sarker
On behalf of the students of Class XI
Syn: safe → pure, clean, potable
Ant: contaminated ↔ pure
affecting → harming
immediate → prompt, urgent
All letters follow the standard HSC formal letter format · Use "Yours faithfully" for unknown recipients · Always mention your class & roll number